Emergency Preparedness Policy
Rohde & Liesenfeld is committed in providing a safe and healthy environment for all their employees, like any other company, is potentially subject to natural or manmade emergencies. Rohde & Liesenfeld has an emergency response plan (ERP) which provides the framework to ensure that they are prepared to deal with such events.
Effective response to an emergency requires good communication, effective notification procedures, proper equipment, written procedures and trained personnel to carry them out. Meeting these requirements on a long-term basis requires emergency response management (ERM) planning that maintains these elements at peak efficiency. ERMP describes the roles and responsibilities of their employees and resources available to assist in case of an emergency.
ERPs will be site specific and will be developed according to any possible emergencies identified in the worksite hazard assessment. The ERP will be continually changing if necessary with the worksite. The supervisor of each site will develop their ERP with the assistance of the workers and H&S Coordinator. ERPs will be located in every vehicle on the driver’s side sun visor. At some jobsRohde & Liesenfeld will be required to follow their clients ERP. When this is not the case Rohde & Liesenfeld. will provide the ERP. All workers on the worksite, including subcontractors, visitors etc., will be trained with the site specific ERP and their roles and responsibilities in case of an emergency. Roles of employees will be dependent upon the emergency and the training of each employee.
ERP plans will include:
In the case of an emergency everyone will meet at the pre-established muster station, where the supervisor will take attendance to ensure everyone is accounted for. At this time the supervisor will delegate jobs to the employees (eg. someone may meet emergency services on the road to lead them to the jobsite). Employee training, ability and equipment on hand will dictate what action(s) will be taken. In some cases all you can do is warn, evacuate, and protect any people in the area until appropriate resources arrive. Rohde & Liesenfeld will never expect anyone to respond to any emergency beyond their level of training or physical ability.
Rohde & Liesenfeld will:
Health & Safety Coordinator
*The information in this policy does not take precedence over applicable government legislation with which all workers should be familiar.
Emergency - is an urgent or critical situation that threatens or causes harm to people, or environment.Preparedness - is the development and implementation of emergency policies, procedures and plans to ensure effective response to the impact of hazards.Response - is the measure and action taken to repair and restore operations after an emergency.Mitigation - A sustained action to reduce or eliminate the long term impacts and risks associated with a natural or human induced emergency.Emergency Management - Systems and processes for mitigating, preparing for and responding to and recovering from emergencies and disasters.Emergency Response Plan (ERP) - is a plan of action for the efficient deployment and coordination of services, agencies and personnel to provide the earliest possible response to an emergency.Emergency Preparedness - having plans in place for emergencies that may occur. Ensuring your organization has the resources to deal with emergency situations at the workplace.
TrainingPrior to be allowed to work on a jobsite for Rohde & Liesenfeld employees must be certified in either:
This ensures that the number of qualified, trained first aid providers at the work site will exceed the minimum requirements set out in tables 5, 6 or 7 in Schedule 2 or the OH&S Code.
Providing Services, Supplies, EquipmentRohde & Liesenfeld ensures that first aid services, supplies and equipment are readily available and accessible to all workers.
First aid services, equipment, and supplies will be located at or near the worksite and available and accessible during all working hours. All company trucks will be equipped with first aid kits. All first aid equipment requirements will comply with tables 5, 6 or 7 in Schedule 2 of OH&S Code.
Storage and maintenance of first aid supplies and equipment shall meet the requirements of the above code. First aid equipment and supplies shall be:
To ensure all workers know the location of first aid services, equipment and supplies, a series of signs shall be posted in conspicuous places at the worksite. When the use of signs is not practicable Rohde & Liesenfeld. shall ensure that each worker knows the location of first aid services, equipment and supplies.
Emergency TransportationBefore any workers are sent to a work site, Rohde & Liesenfeld. ensures that arrangements for emergency transportation shall be in place to transport injured or ill workers from the work site to the nearest health care facility.
Duty to Report Injury or IllnessAll injuries or illnesses shall be reported immediately or as soon as practical to the job supervisor.
First Aid RecordsAll work related injuries and illnesses shall be recorded as soon as practicable after the injury or illness and retained for three years form the date the incident occurs. Records will be kept at Rohde & Liesenfeld office.
ObjectiveThe OH&S Act requires that the contractor establish an Emergency Response Procedure for every project. This chapter provides a plan to assist constructors in developing these procedures.
Emergency preparedness helps to minimize the human suffering and economic losses that can result from emergencies. Pre planning serves, as an opportunity to identify and eliminate the element of surprise should an emergency response be necessary, which in turn results in a much more efficient response.
It should be understood that the size and complexity of projects, as well as their access and location, have a bearing on the degree of planning necessary for emergencies. This is why supervisors, workers and H&S Coordinator will develop the ERP together.
How to Develop a PlanPlanning must begin before any work commences on the project. Although there may be little time between the award of the contract and the start of the project, a good emergency response plan can be generic and, with some minor changes, can be easily adapted to specific sites and readily implemented. This is especially the case where a contractor specializes in similar types of projects. Development should include the following considerations:
Hazard Identification/AssessmentThe process of hazard identification and assessment involves a thorough review that should include, but not be limited to, the following points:
Because construction sites are frequently fast changing, the process of hazard assessment must be ongoing to accommodate the dynamic environment. Once hazards are identified, the next task is to assess the potential or risk involved in each.
For each hazard identified, ask:
For each potential hazard it is important to identify resources necessary for an appropriate emergency response. For most events in construction, a simple analysis based on the experience of the people involved on the project is likely sufficient.
Emergency ResourcesIt is important to identify which resources are available and have contingency plans in place to make up for any deficiencies.
Employee training, ability and equipment on hand will also determine what action you take. Sometimes all you can do is warn, evacuate, and protect people in the area until the appropriate resources arrive.
The most important resource on most projects will be a 911 system. It is essential to verify that 911 is in effect in the area. Most communities have a 911 system in place, but it is important to know the facilities or limitations available in that location. Is a high- reach rescue team available? What is the response time? What must site personnel do in the meantime?
Other on-site resources such as fire extinguishers, spill containment equipment, and first aid kits must be maintained and clearly identified. Construction equipment maybe included among potential emergency resources. Personnel, especially on-site medical staff or workers trained in first aid, should be included in the plan.
There may be situations where outside resources are so far away that an adequate response is not possible. In these situations, resources may have to be obtained and kept on site. Examples would include fire protection or ambulance/medical resources in remote areas.
Whatever the situation may be, people, equipment, facilities, and materials are needed for emergency response. Where they will come from must be determined in advance. Moreover, the people supplying these resources must be made aware of their role in the plan.
Communication SystemsAn important key to effective emergency response is a communications system that can relay accurate information quickly. To do this, reliable communications equipment must be used, procedures developed, and personnel trained. It is a good idea to have a backup system in place, in case the system is rendered useless by the emergency. For example, telephone lines may be cut.
The type and location of emergency communication systems must be posted on the project. This will include location of telephones, a list of site personnel with cellular phones or two-way radios, and any other equipment available. Emergency phone numbers and the site address/location should be posted beside all site phones.
A communication system must be made up of strategically placed equipment and properly defined responsibilities. The emergency response plan posted in a conspicuous place on the project must identify the designated equipment and the people to operate it.
Administration of the PlanThe task of administering and organizing the plan is vital to its effectiveness. The person who has this task will normally be the person in charge of the emergency response operation – the supervisor at the job sites.
It is their task to ensure:
It is very important to review the emergency plan on a regular basis, at minimum once a week (during toolbox meetings) with workers and especially after an emergency has occurred. Changes may be necessary where deficiencies became apparent as the plan went into operation.
Emergency Response ProcedureAn emergency can be reported from any source—a worker on site, an outside agency, or the public. Remember that circumstances may change during the course of an emergency. Any procedures you develop must be able to respond to the ongoing situation.
The following list covers basic actions to take in an emergency. These steps apply to almost any emergency and should be followed in sequence.
Communication of the ProcedureTo be effective, an Emergency Response Procedure must be clearly communicated to all site personnel. The following activities should be considered:
The Emergency Response Procedure for a construction project must continually undergo review and revision to meet changing conditions.
Debriefing and Post-Traumatic Stress ProcedureThe recovery process, or what happens after the emergency response has been completed, is a critical step in the plan.
Many emergency tasks may be handled by people who are not accustomed to dealing with emergencies. People may have seen their work partners and friends badly injured and suffering great pain.
Once the emergency is over, the attitude should not be ―Okay, let’s get back to work or let’s go home. Some of the people involved may need assistance in order to recover. In some cases professional counseling may be needed. As part of site emergency planning, construction companies should have measures in place to deal with post-traumatic stress. Local hospitals, ambulance services, and medical practitioners may also be able to help.
Debriefing is necessary to review how well the plan worked in the emergency and to correct any deficiencies that were identified. Debriefing shall occur within 48 hours of returning to the worksite. The debriefing will occur by the H&S Coordinator and shall be attended by all affected supervisors, upper management, affected workers and any emergency response individuals. All participants shall come to the debriefing session prepared to discuss
SummarySlow response, lack of resources, or the absence of trained personnel will lead to chaos in an emergency. To minimize human suffering and financial losses, all workers must know their responsibilities in the event of an emergency.
PERSONAL INJURY RESPONSE
Finding someone (or several people) injured in an accident can be very overwhelming; one must act calm and stay focused on providing the best possible care.
The following steps are intended to provide that organized approach.
Rohde & Liesenfeld employees are required to report immediately any fire (wildfire, equipment or structure), discovered within a forested area. Whether started by company activities directly or fires of unknown origin, all fires must be reported.
LOST PERSON RESPONSE
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Document Name: Emergency Preparedness Policy
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