Inspection Policy


It is Rohde & Liesenfeld Canada policy to control losses of human and material resources by identifying and correcting unsafe acts and conditions through the use of Formal and Informal inspections and safety audits. A formal inspection is a documented assessment whereas an informal inspection is an observation. Any follow up should be indicated with whom is responsible for the corrective action and a date to ensure follow up is done as indicated. These inspections will be conducted on the shop, offices and various field locations to ensure Safe environments, compliance with the HSE program and promote visible leadership.

Managers, supervisors and workers are required to perform informal daily inspections of work sites. They should constantly watch for unsafe acts and unsafe conditions. Informal inspections take place during normal working hours. If possible, any unsafe condition observed should be corrected immediately. If the problem cannot be corrected immediately, the condition should be recorded and appropriate steps initiated.

Safety Audits will take place at a minimum once per year. These audits will allow Rohde & Liesenfeld to identify our strengths within our HSE Management system as well as identify any areas that we can improve on.

  1. Responsibilities

Management is responsible for the overall operation of the program.

Supervisory personnel are responsible for directing formal inspections on job sites that they control, and involve workers in such inspections, on a regular basis. Inspections must be reviewed and signed off by the job supervisor. Workers are responsible for participating in and contributing to the inspection program.

All levels within the company are responsible for conducting ongoing informal inspections of areas where they are working.

  1. Formal & Informal Inspections

Formal inspections are required at regular intervals and may include the following:

Field Inspections – Inspection of job sites by supervisors or management with the aid of workers on site while visiting any job site. These inspections should be documented on a Site Inspection Form. Informal inspection should be conducted on an ongoing basis each day by on site supervisors and workers.

PPE Inspection – All PPE (personal protective equipment) should be inspected by workers on a daily basis prior to use. It is the responsibility of each worker to ensure that any PPE is in good working order and properly cleaned and maintained in accordance with legislative requirements.

Vehicle & Equipment Inspections – All vehicles and equipment should be inspected prior to each use to ensure safe operation.

  1. Corrective Action

Any items identified through the inspection process to be found requiring attention must be corrected and the corrected action recorded. All corrective actions shall be dealt with in a timely manner. Supervisors and management shall ensure all corrective action has been completed in an appropriate manner.

Site Health and Safety Inspections – On location 

Planned inspections will occur weekly on project sites and monthly at the company premises. Supervisors representing the general contractor and/or sub-contractors and the health and safety representative will be involved in workplace inspections.

All health and safety inspection reports must be reviewed during toolbox safety talks and management meetings. All completed health and safety inspection reports will be evaluated and monitored by project management and the health and safety representative and filed with the health and safety documentation.


  1. Review previous inspection records and note any commonly reported hazards.
  2. Familiarize yourself with the type of workplace and unique hazards.
  3. Use your eyes, ears and other senses to identify actual or potential problems as you go about your inspection. Record the hazards on the Site Safety Inspection Form.
  4. When unsafe conditions are noted requiring immediate action, correct the situation immediately.
  5. Look for basic causes of sub-standard conditions, practices and procedures.
  6. Keep a copy of the inspection form on the project.
  7. Review items with the Health and Safety representative and during toolbox talks and management meetings.

Follow-Up Actions to Health and Safety Inspections

  • Where unsafe conditions, practices or procedures are noted:
  • Take action immediately to rectify the problem if possible.
  • Place warning signs and barricades to keep workers away. Use verbal warnings if applicable.
  • Notify management to rectify conditions, record conditions, actions taken and the date on the inspection form.
  • Record and complete the site health and safety inspection form and file it with safety documentation.

When a worker is noted performing an unsafe act, advise as follows:

  • Inform him/her of the unsafe situation
  • Discuss the unsafe condition with him/her
  • Advise on how to correct the unsafe condition
  • Re-visit the area to ensure the safe practice is being followed
  • Discuss with the supervisor

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Document name: Inspection Policy
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Timestamp Audit
2016-05-20 09:23:32 MDTInspection Policy Uploaded by Jan Beringer Bryan - [email protected] IP